Why Is It Important to Prepare a Specification Sheet for Your Desired Products and How to Prepare one

specification sheet

Table of Contents

Intro

We see importers complain about negative experiences with Chinese suppliers every day on the web. But do you know that a lot of these could have been avoid? Sometimes the reason why the factory delivers unsatisfying product is that your requirement was not effectively communicated. “Good quality” is not enough, since you and your supplier may have different standards of good quality.

Why You need A Product Specification

Offering the description and your requirement of the product is the very first premise of getting desired result when importing. The manufacturer will better understand your need with this document.

Helping Manufacturers Understand Your Needs

Offering the description and your requirement of the product is the very first premise of getting desired result when importing. The manufacturer will better understand your need with this document.

Getting More Precise Quotations

 Most of the time, a product could be made from materials of different types or quality grades. Providing a specification that contains the material and the grade of them material will help you get a more precise quote from the manufacturer.

Getting Products with Better Quality

In order to squeeze more profit margin, some Chinese factories default to use materials of low quality, which lowers their cost. This could be prevented by specifying the quality grade of your material in the product specification.

Reference for Quality Control During Production

With an approved sample, it would be easier for you as well as the factory to conduct quality control during various stages of the production.

What is a Product Specification

A product specification is a concise document that describes your product in details.

What to Include in a Specification Sheet

Overview

Overview is a general description of the product you want.  It should provide general Information of your product, such as:

  • Product name
  • Type of manufacture (OEM or ODM) [link to ODM vs. OEM infographic]
  • Intended usage
  • Target market
  • Reference photo

You should also include regulations or standards related to your product in your target market. For example, if you are importing electronic products from China to USA, the product must FCC certified.

Product Design Files

Product design files provides the design, structure, materials, colors, and detailed dimensions of the product. It is a crucial part of the product specification

Reference Samples

Sometimes providing reference samples will greatly help the manufacturer understand your need and control the quality of the goods. But it’s not mandatory.

Logos / Print Files and Packaging Files

You want the labels or printings on the product as well as the packaging to look exactly the same as what you want.

Bill of Material

Bill or Material or BOM, is a list containing raw materials and components of the product, and the required quantities. If you do not have much knowledge about the quality of materials of your product, we have a handbook for you.

Send us an Email to get a set of production specification templates as well as the handbook of materials.

Talk to our support team if you need further instruction.

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